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Annual Stock Valuation - Big Businesses


References
Figures in brackets refer to the section in the Income Tax Act.

Definitions:

A "big business" for tax purposes is one or an associated group with a turnover of more than $3 million per year.

Associated person rules apply. This means, for example, a person having an interest in two companies must add the turnovers to see whether the total is still less than $3million. A company is associated when this person owns 50% or more of the shares.

What is "Trading stock"?
In general it is anything bought for resale. It includes work in progress and the, as yet, unprocessed raw materials. For example, to a cardboard box maker the partly completed boxes are stock and are subject to these rules. Stock purchased, but not yet delivered, forms part of your end of year stock and must be included in your stocktake. However, the value of such stock, not paid for by year end, should be included in the amount owing in your accounts payable (Sundry Creditors) schedule.

These rules do not apply to:
Livestock except when used in dealing operations
Nursery plants (special rules apply and new ones apply to the 2002 year)
Consumable aids such as lubrication oil
Spare parts unless they are your trading stock
Land (including crops in the ground)

The following expenses are either not stock or do not form part of trading stock
Stationery
Wrapping paper
General administration
Marketing costs
Distribution costs

Ways to value stock
Discounted selling price
Cost
Market Selling Price
Replacement

Stock is to be valued using Generally Accepted Accounting Principles and valuations must comply with the Financial Reporting Standard (FRS 4) with the exception that tax law permits cost to be used even though market selling price may be lower than cost. FRS 4 requires you to use the lower.
If by using FRS4 it is materially different to cost then you must use cost
You may, however, value different stock lines using different bases. Some stock can be valued at selling price and some at cost.
Shares may only be valued at cost.
You must keep a record of your valuation methods and how you have applied them, as well as records of your stocktake. Records are to be kept for seven years.
You may only reduce the price of obsolete and slow moving stock in accordance with these rules.
You must comply with the consistency and disclosure requirements under FRS1
You are no longer permitted to value stock on one basis for the bank and another for tax purposes. The bases you choose for tax must be the same as for your business's annual accounts.

1. Discounted selling price
It is possible to value your stock at adjusted retail price. If you do this though, you must be a retailer or have adopted the method for financial reporting purposes
You are expected to divide your stock into departments having similar profit margins.
Determine the profit margin for each department. If selling price of some stock has been reduced, reduce the profit margin when valuing stock.
Discount the selling price of the stock of each department to bring it back to cost.
You must recalculate the normal gross profit margin each year.
For purposes of calculating gross profit, include all costs listed in the notes below for valuing stock at cost. (EE10(4))

2. Cost
Comply with FRS 4 and be consistent with valuation - comply with FRS 1. Manufacturers using standard costs must include an adjustment for variances between actual and standard. The variances are to be spread over cost of trading stock sold during the year and closing stock. (EE5(2) and EE5(3))

Identified stock
Use actual cost and value using FIFO or Weighted Average Value.

Unidentified stock
Cost includes :
Purchase price of materials after deducting any annual or trade discounts.
Any gains or losses in foreign exchange
Inwards freight and similar
Cost of conversion
Direct labour and associated charges
Subcontractors
Direct and indirect costs of manufacture
Consumables used in the process of manufacture
Design
Depreciation of factory buildings and plant or rental payments
Repairs and maintenance of plant
Factory management
Any other costs relating to manufacture
Inwards freight
Any other direct costs

3. Market Selling price
This option is only permitted where it is lower than cost. However, when cost is higher than selling price, cost may be used for tax purposes.
Selling price is only permitted provided you have reasonable evidence to support your valuation. There must be an objective basis for valuing at selling price.
You may deduct the following from the selling price you would normally expect to receive:
Estimated cost of completion and these selling costs :
Transport
Insurance
Sales commissions
Sales discounts

Net realisable value is not an acceptable way to value stock.

4. Replacement
If you choose this option you must also use it in your financial statements
First choice is the amount you would have to pay to replace the item of stock at balance date, excluding GST.
Should this not be available, take the last purchase price.

Disclaimer
All information in these notes is, to the best of the author's knowledge, true and accurate. However notes such as these are, of necessity, only a summary of the law rewritten in lay terms and they do not purport to be the complete rules for valuing stock. No liability is assumed by the author or ourselves for any losses suffered by any person relying directly or indirectly upon these notes. They should be used for guidance only and we advise you to consult us so we can consider your circumstances before deciding on and advising you of the correct valuation rules to be used for your business.
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